Privacy policy

Privacy Policy for Vinayak Placement

Effective Date: January 01, 2025

At Vinayak Placement (the "Agency," "we," "us," or "our"), we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard the information you provide to us as a candidate or client. By using our services, submitting your information, or engaging with us, you consent to the practices described in this policy.

We comply with applicable data protection laws, including but not limited to India's Information Technology Act, 2000. If you have any questions or concerns about this policy, please contact us at the details provided below.

1. Information We Collect

We collect personal information that you voluntarily provide to us when you register as a candidate, apply for placements, or interact with our services. This may include:

  • Personal Identifiers: Name, email address, phone number, postal address, date of birth, and other contact details.
  • Professional Information: Resume/CV, work history, educational qualifications, skills, references, and job preferences.
  • Sensitive Information: In some cases, with your explicit consent, we may collect data related to background checks, such as criminal records, employment verification, or credit history (where permitted by law).
  • Usage Data: Information about how you interact with our website or services, such as IP address, browser type, and pages visited (collected automatically via cookies or similar technologies).
  • Other Data: Any additional information you provide during interviews, communications, or feedback.

We may also collect information from third parties, such as references you provide or background check services, to verify your qualifications.

2. How We Use Your Information

We use your personal information for the following purposes:

  • Candidate Representation and Placement: To match you with suitable job opportunities, represent you to potential clients (employers), and facilitate interviews, placements, and contracts.
  • Communication: To contact you about job opportunities, updates on your application, training programs, or other relevant services.
  • Background Checks: To conduct or facilitate verification processes to ensure suitability for roles, with your consent.
  • Service Improvement: To analyze trends, improve our services, and enhance user experience.
  • Legal Compliance: To comply with legal obligations, such as responding to subpoenas or law enforcement requests.
  • Internal Operations: For administrative purposes, such as record-keeping and dispute resolution.

We do not use your information for automated decision-making that significantly affects you without human oversight.

3. Sharing Your Information

We share your information only as necessary to provide our services and in limited circumstances:

  • With Clients (Employers): We disclose relevant candidate information (e.g., resume, skills, and contact details) to potential employers for placement purposes. This is done with your consent and only for roles you have expressed interest in.
  • Service Providers: We may share data with trusted third-party vendors for background checks, IT support, or other operational needs. These providers are contractually obligated to protect your information and use it only for the specified purpose.
  • Law Enforcement or Legal Requirements: We may disclose information if required by law, such as in response to a court order, subpoena, or government investigation. We will notify you where possible and permitted.
  • Business Transfers: In the event of a merger, acquisition, or sale of our agency, your information may be transferred as part of the business assets.

Important Note: We do not sell, rent, or trade your personal information to third parties for marketing or any other purposes. Your data is shared solely to facilitate placements and comply with legal obligations.

4. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, loss, misuse, or alteration. This includes encryption for sensitive data, secure servers, and access controls. However, no system is completely secure, and we cannot guarantee absolute protection. In the event of a data breach, we will notify affected individuals as required by law.

5. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes outlined in this policy, typically for the duration of your engagement with us or as required by law (e.g., up to 7 years for compliance records). After this period, we securely delete or anonymize your data.

6. Your Rights

Depending on your location and applicable laws, you may have the following rights regarding your personal information:

  • Access: Request a copy of the data we hold about you.
  • Correction: Update or correct inaccurate information.
  • Deletion: Request erasure of your data, subject to legal exceptions.
  • Objection: Object to certain processing activities.
  • Withdrawal of Consent: Revoke consent where processing is based on it.
  • Portability: Receive your data in a portable format.

To exercise these rights, contact us at privacy@vinayak-placement.site. We will respond within 30 days (or as required by law).

7. Cookies and Tracking Technologies

Our website may use cookies to enhance functionality and analyze usage. You can manage cookie preferences through your browser settings.

8. Children's Privacy

Our services are not intended for individuals under 18 years of age. We do not knowingly collect information from minors.

9. International Transfers

If you are outside India, your data may be transferred to and processed in India or other countries where our clients or service providers operate. We ensure adequate protections through contracts or other mechanisms compliant with data protection laws.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on our website with the new effective date. We encourage you to review it periodically.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact:

Vinayak Placement
Email: privacy@vinayak-placement.site

Thank you for trusting Vinayak Placement with your information. We value your privacy and are dedicated to handling it responsibly.